Commercial Solutions
PLAN
Layouts · Electrical/Anchoring · Flooring/Acoustics · Code/Accessibility
Design this section like a pre-flight check: align architect, MEP, structural, and GC before you order. The goal is simple—get the room right the first time so procurement and installation are boring (in a good way).
Quick planning checklist (10-minute pass)
- Occupancy & egress: Confirm occupancy classification and calculated occupant load; coordinate egress with AHJ.
- Accessibility: Lay out accessible routes to equipment and provide required 30"×48" clear floor spaces (ADA §§206.2.13, 1004).
- Power for cardio: Schedule one (1) 120 V / 20 A dedicated circuit per treadmill (no shared neutrals/grounds).
- Data/connectivity: Home-run Cat6 to console banks; verify Wi-Fi coverage/RSSI at each console.
- Anchoring: Identify all racks/rigs/walls/suspensions; require ASCE 7-22 Ch.13 engineered anchorage and ICC-ES data.
- Flooring: Specify ASTM F2772 performance class; plan transitions/edges and slab isolation where needed.
- Slab prep & moisture: Enforce ASTM F710 (RH/CaCl testing, flatness/levelness) in Division 09.
- Structure/live loads: Verify design loads (many jurisdictions treat gymnasiums at 100 psf); check platforms/specialty zones.
- Acoustics & vibration: Set performance targets early (mixed-use buildings need impact/noise controls).
- Ventilation: Size outdoor air per ASHRAE 62.1 for health clubs/weight rooms.
- Drawings to show: E-panel schedules (with dedicated circuits), data plans, anchorage details, finish specs, and code/ADA notes.
Use the sections below (1–4) as your deep-dive playbook for layouts, electrical/data, anchoring, and flooring/acoustics.
1) Layouts & Space Planning
Design for flow first, then drop equipment. Keep routes clear, zones obvious, and maintenance paths accessible.
What “good” looks like (fast rules)
- Zoning: Group by noise + motion (free weights | selectorized | cardio | turf/stretch | classes).
- Circulation: Provide continuous accessible routes that reach each zone and at least one of every equipment type.
- Clear floor spaces: At machines, show 30" × 48" clear floor space; adjacent spaces may overlap where practical.
- Sightlines & safety: Keep staff sightlines to free-weight and cardio areas; separate entry/queuing from workout paths.
- Service paths: Leave wall space and pathways for cleaning, technician access, and console upgrades.
ADA must-haves (drop-in notes)
-
Scope: Follow the 2010 ADA Standards for accessible routes, clear floor space, and reach ranges.
– §1004 (Exercise Machines and Equipment) and §206.2.13 (scoping for at least one of each type on an accessible route).
Link: https://www.ada.gov/law-and-regs/design-standards/2010-stds/ -
Plain-English detail: ADA §1004 extract (clearances you’ll dimension on plans):
Link: https://www.corada.com/documents/2010ADAStandards/1004
Info
Show accessible routes (AOR) and 30" × 48" clear spaces right on the equipment plan. It avoids redraws during permit.
Manufacturer & industry planning aids
-
Life Fitness — Facility Layout & Design Guide (PDF)
Spacing blocks, sample room plans, adjacencies, and traffic flow examples (great for owner reviews/RFPs).
Link: https://hadayat.co/wp-content/uploads/2024/06/Life-Fitness-Facility-Layout-Design-Guide.pdf -
HFA (formerly IHRSA) — 21 Best Practice Guidelines
High-signal space planning tips you can paste into design briefs.
Link: https://www.healthandfitness.org/improve-your-club/21-best-practice-guidelines-for-fitness-facility-layout-design/
Quick layout checklist
- Zones placed to minimize noise/vibration migration to sensitive neighbors.
- Accessible route reaches reception, restrooms, and one of each equipment type.
- 30" × 48" clear floor spaces shown at machines (label on plan).
- Service/cleaning paths and wall space reserved behind/around equipment.
- Stretch/turf area has soft edges and fall-safe boundaries away from egress doors.
- Storage planned for accessories (no trip hazards in routes).
- Future growth: leave chase space for more power/data at cardio banks.
Ready-to-paste plan note
LAYOUT & ACCESSIBILITY
- PROVIDE CONTINUOUS ACCESSIBLE ROUTES TO EACH FITNESS ZONE AND AT LEAST ONE (1) OF EACH EQUIPMENT TYPE PER ADA 2010 §§206.2.13, 1004.
- DIMENSION 30" × 48" CLEAR FLOOR SPACE AT EXERCISE MACHINES; ADJACENT CLEAR SPACES MAY OVERLAP WHERE PERMITTED.
- COORDINATE EQUIPMENT LOCATIONS WITH POWER/DATA, SERVICE CLEARANCES, AND JANITORIAL ACCESS. MAINTAIN CLEAR EGRESS PATHS.
2) Electrical Power & Data (design-assist)
Code Basis (start here)
- NFPA 70 — National Electrical Code (NEC)
Governs branch circuits, GFCI/AFCI, wiring methods, and labeling in all 50 U.S. states.
Reference: https://www.nfpa.org/education-and-research/electrical/understanding-nfpa-70-national-electrical-code
Treadmill Branch Circuits (reference our catalog)
Short version: one treadmill = one breaker (no shared neutrals/grounds).
- Cardio Treadmills — MyFitnessOutlet Catalog
Use a dedicated branch circuit per treadmill. Unless a model’s spec sheet says otherwise, plan for 120 V / 20 A dedicated (or 230 V / 10 A on select models).
Browse models → https://myfitnessoutlet.com/collections/treadmills
How to apply on plans - Show a separate breaker for each treadmill (no multi-wire branch circuits; do not share neutrals/grounds). - Tag each receptacle with the equipment ID and circuit number. - If a selected model lists different power, override the default with the exact spec from the product page.
Connected Consoles (data/AV)
Some treadmills and other cardio units in our catalog support connected consoles.
- Provide one Cat6 home-run per console to the IDF/network switch.
- Prefer wired Ethernet; Wi-Fi is acceptable only if the specific model supports it and signal levels meet site targets.
- Allocate one switch port per console; label ports to match equipment IDs.
Designer’s Quick Checklist
- Power: Schedule (1) 120 V/20 A dedicated circuit per treadmill.
- Data: Provide Cat6 home-runs to IDF for cardio banks; confirm Wi-Fi RSSI at each console.
- Protection: Place GFCI only where NEC requires and OEM permits (avoid nuisance trips).
- Labeling: Panel schedules clearly tag EQUIP-ID ↔ breaker; no multi-wire branch circuits for treadmills.
- Coordination: Separate AV/data from power; keep receptacles flush to avoid deck interference.
Typical Plan Note
CARDIO POWER & DATA
- PROVIDE ONE (1) DEDICATED 120V, 20A BRANCH CIRCUIT PER TREADMILL. INDIVIDUAL BREAKER; NON-SHARED NEUTRAL/GROUND
- COORDINATE GFCI LOCATIONS WITH NEC AND MANUFACTURER TO AVOID NUISANCE TRIPPING.
- PROVIDE (1) CAT6 HOME-RUN PER CONNECTED CONSOLE TO IDF/NETWORK SWITCH. VERIFY WIFI RSSI MEETS OEM MINIMUMS WHERE SHOWN.
- FIELD-VERIFY EQUIPMENT LOCATIONS BEFORE ROUGH-IN. PROVIDE FLUSH RECEPTACLES/DEVICES TO CLEAR DECK TRAVEL.
3) Anchoring & Seismic (nonstructural)
Keep people safe and equipment stable. Anything that can tip, pull-out, or sway (racks, rigs, wall systems, suspension points) needs engineered anchorage.
Code/standard you cite
-
ASCE 7-22 — Chapter 13 (Nonstructural Components)
Basis for anchorage/bracing design & EOR calcs; aligns with IBC adoption.
https://www.wbdg.org/FFC/DOD/UFC/UFC_3-301-01_NONSTRUCTURAL_COMPONENT_DESIGN_RC_I_TO_IV.pdf -
NEHRP training deck (plain-English walkthrough)
Slides connecting code → forces → anchorage choices.
https://drupal.nibs.org/files/pdfs/2021-12092020_NEHRP-training-materials_CH8_nonstructural-components-reduced.pdf
Manufacturer aids (handy for details)
- Matrix Connexus — wall/floor anchoring across substrates:
https://manualzz.com/doc/81737505/matrix-fitness-connexus-hub-guide - Rogue HD Concrete Anchors — removable anchors for racks/rigs:
https://www.roguefitness.com/rogue-hd-concrete-anchors - Red Head TruBolt+ — install sheet (embedments/torques to cite):
https://www.itwredhead.com/Portals/0/Documents/Installation%20Instruction/TruBolt%2BInstructionSheet9_15.pdf
Design/coordination checklist
- Identify all anchored items (racks, wall systems, suspension points).
- Confirm slab/thickness/rebar/PT tendons and mark no-drill zones.
- Select anchors with ICC-ES reports; verify edge distances and embedment.
- Call out torque values and installer verification steps.
- In seismic regions: EOR provides ASCE 7-22 Ch.13 calcs and details.
Spec/plan note
Anchorage – Fitness Equipment
- Provide engineered anchorage for racks/rigs/wall systems per ASCE 7-22 Ch.13. Submit PE-sealed shop drawings.
- Anchors shall have ICC-ES evaluation. Indicate type, size, embedment, edge distance, and install torque.
- Coordinate drilling with Structural; locate and avoid PT tendons/rebar. Patching to match adjacent finish.
- Provide installation verification (torque logs) at turnover.
4) Flooring · Structure · Acoustics
Flooring and structure decisions define your building’s long-term performance — not just comfort.
This section helps you specify correctly, prevent noise complaints, and pass inspection the first time.
Flooring Standards (the foundation)
| Standard | Purpose | Where to Apply | Reference |
|---|---|---|---|
| ASTM F2772 | Classifies indoor sports floors by shock absorption, deformation & ball rebound. | Rubber and resilient gym flooring. | ASTM F2772-11(2019) |
| ASTM F710 | Defines slab prep: moisture tests, vapor retarders, and flatness tolerances. | Before any resilient flooring install. | ASTM F710-21 |
Installer Tip
Require the flooring vendor to submit moisture test results (RH or CaCl) and flatness readings (FF/FL) before installation.
→ Most failures trace back to skipping ASTM F710 compliance.
Structural Load Ratings
Gym floors carry dynamic loads — not just people, but dropped weights and moving treadmills.
| Space Type | Typical Design Load | Reference |
|---|---|---|
| Gymnasium / Fitness Area | 100 psf (4.79 kPa) | IBC Table 1607.1 |
| Free-weight zones | Add localized concentrated loads (≥ 2,000 lbs). | Coordinate with SEOR. |
| Cardio mezzanine / upper levels | Verify vibration limits and deflection control (L/480 or better). | Structural analysis required. |
Engineer Coordination
Identify heavy zones early in design (racks, plate storage, dumbbell runs).
Mark them on your structural framing plans and request verification of both load and vibration performance.
Acoustics & Vibration (critical in mixed-use)
If your gym sits above or beside dwellings/offices, you need a mitigation strategy.
Start early — retrofits cost 5× more.
| Resource | What It Covers | Use Case |
|---|---|---|
| ProPG Gym Acoustic Guidance (2023) | Design targets for airborne and impact sound, floor separation strategies, lease criteria. | New builds / developers. PDF |
| Arup – Structural Vibration in Gyms | Measurement + mitigation of vibration impacts from weights/treadmills. | Engineering reference. ResearchGate |
| Salter NOISE-CON Case Paper | Real-world data: weight-drop & treadmill transient impacts. | Retrofit design validation. Salter |
Designers — Don’t Guess
- Gym noise travels through structure, not air.
- A “floating rubber floor” isn’t enough. For multi-tenant buildings, require an acoustical consultant and PE-sealed mitigation plan before permit.
Performance Target (best practice)
| Parameter | Target Value | Reference |
|---|---|---|
| Impact Insulation Class (IIC) | ≥ 60 (multi-family / mixed-use) | ProPG |
| Airborne Sound Reduction (Rw/STC) | ≥ 55 | ProPG |
| Peak Floor Vibration (Weight Drop) | < 0.02 in/s RMS | Arup |
| Structure-Borne Noise (Treadmills) | < 35 dBA re-radiated | Salter / Arup |
Developer Note
- Include acoustic/vibration criteria in your lease or build spec.
- If your tenants plan free-weights or group classes above offices or condos, require:
- Vibration isolation pads or floating slab
- Acoustic separation between structure and finish floor
- Impact test report from a qualified consultant
Ready-to-Copy Spec Note
Flooring, Structure & Acoustics
- Flooring: Provide resilient system meeting ASTM F2772 Class (per schedule). Substrate prep per ASTM F710; verify RH ≤ manufacturer’s max.
- Structure: Design for 100 psf live load minimum; verify concentrated loads under free-weight zones.
- Acoustics: Provide separation and vibration isolation per ProPG and Arup guidance for mixed-use conditions.
- Submittals: Include RH/CaCl test results, acoustic consultant report, and PE letter confirming isolation system performance.
In short: Flat, dry slabs. Strong frames. Quiet floors.
Meet ASTM F2772/F710, IBC Table 1607.1, and ProPG acoustic targets, and you’ll have a gym that feels solid, sounds quiet, and passes inspection the first time.
PROCURE
Lock in scope, risk, and service before you buy. This section gives you copy-ready RFP language, clean examples to borrow, and the must-have paperwork (W-9 + insurance) to onboard vendors fast.
What you’ll do here
Make procurement crystal-clear with examples, specs, and paperwork you can copy into your RFP.
Quick checklist
- RFP includes install, anchoring, electrical/data, training, PM, warranty SLAs.
- Flooring submittals show ASTM F2772 class + F710 moisture/flatness tests.
- Anchoring submittals: PE-sealed, ICC-ES, torque values.
- Vendor onboarding: W-9, ACORD 25, endorsements as required.
5) RFP examples (language you can mine)
Use these proven RFPs as starting points. Borrow structure, clauses, and exhibits—then tailor to your scope.
📄 High-signal examples
| Use Case | Why it’s useful | Link |
|---|---|---|
| University scope (all-in) | Bundles install, training, warranties, SLAs, and trade-ins—great for turnkey buys. | Northern Arizona Univ. – P23LB004 |
| System-wide terms | Strong pricing & service language for multi-site rollouts. | UC / OMNIA Partners |
| Municipal template | Concise, easy to adapt for smaller projects. | City of Aurora, MO (2024) |
| PM/Repair contract | Split maintenance/repair into its own agreement. | Denver Parks & Rec (2025) |
🛠️ Clause starters (copy/paste and adjust)
-
Power & Data
Provide one (1) dedicated 120 V, 20 A branch circuit per treadmill; individual breaker; non-shared neutral/ground. Provide one (1) Cat6 home-run per connected console to the IDF/network switch. -
Anchoring
Provide engineered anchorage for racks/rigs/suspensions per ASCE 7-22 Chapter 13. Submit PE-sealed shop drawings and ICC-ES anchor data (type, size, embedment, edge distance, install torque). -
Flooring & Substrate
Gym flooring shall meet ASTM F2772 performance classification. Prepare concrete substrate per ASTM F710, including RH/CaCl moisture tests and documented flatness/levelness. -
Training & Handover
Include staff training at turnover and deliver OEM maintenance schedules and checklists for all equipment.
📌 Include your standard terms
Add references to your Shipping (methods, LTL appointments, inspection on delivery, damage steps) and Refund/Returns (cancellations, 30-day returns, refused deliveries) so bidders align with your policies from day one.
How to use this quickly
- Start with the University scope template if you want a turnkey buy.
- Doing a multi-site rollout? Layer in the OMNIA terms.
- Small scope? Trim with the Aurora template.
- Want clean service accountability? Add the Denver PM/repair contract as a separate award.
6) W-9 and Insurance Artifacts
Organized by customer-journey for easy onboarding and execution.
Collect from every payee (vendors, carriers, installers):
Form W-9 (Rev. 3-2024) ACORD 25 – Certificate of Liability Insurance (fillable/sample)
How to request documents (share this with vendors)
- Send your vendor onboarding email with links above.
- Ask the vendor’s insurance agent to email the COI directly to you, listing your company as Certificate Holder.
- If you require Additional Insured or Waiver of Subrogation, specify this in writing (see checklist below).
Verify (AP/Procurement)
[ ] Legal name on W-9 matches the payee on the PO/invoice. [ ] Tax classification is selected; TIN/EIN is present and legible. [ ] COI lists your company as Certificate Holder. [ ] COI effective dates cover your ship/install window. [ ] Meets minimum limits (GL, Auto, Umbrella, Workers’ Comp). [ ] Additional Insured and Waiver of Subrogation endorsements included when required (ask for CG 20 10 / CG 20 37 or equivalent; WC waiver where applicable).
Pro tip
Keep a standard COI requirements one-pager and attach it to every onboarding email so agents know exactly what to issue.
File & Track (AP/Ops)
[ ] Store the signed W-9 in your secure vendor file and link it to the vendor record in your accounting/ERP.
[ ] Record COI expiration; set a reminder 30 days prior to expiry.
[ ] Do not schedule work beyond the current policy period without an updated COI.
SOP Reference (AP/Procurement) Instructions for Requester of Form W-9 (Rev. 3-2024)
When do I need a new W-9?
- New vendor or payee name change
- TIN change or reclassification
- Your compliance cadence (e.g., every 3–4 years)
Gate check (Ops/Dispatch)
Stop: no active COI, no work
If a third-party carrier/installer arrives and the COI on file is expired or missing, do not proceed.
Escalate to Procurement to obtain a current COI before unloading/installation.
[ ] Confirm the insured entity matches the party performing the work.
[ ] Verify the Certificate Holder address is correct.
[ ] Snap a photo of the crew’s company ID/vehicle DOT, and attach to the job record.
Claims & Documentation (Ops/AP)
[ ] If there’s freight damage or a claim, retain the COI with your delivery photos, BOL/receipt notations, and carrier details for the claim packet.
[ ] Include the PO/invoice numbers and contact info for the carrier’s claims department.
See our Shipping and Refund policies for step-by-step inspection and claim timelines.
Quick Links
- IRS Form W-9 (Rev. 3-2024) — official, fillable PDF
https://www.irs.gov/pub/irs-pdf/fw9.pdf - Instructions for Requester of Form W-9 (Rev. 3-2024) — IRS guidance
https://www.irs.gov/instructions/iw9 - ACORD 25 — Certificate of Liability Insurance (fillable/sample)
https://www.alleganygroup.com/files/ACORD%2025%20fillable.pdf
Embed in your customer-journey playbook
- Before You Order: Request W-9 + COI with vendor onboarding; block POs until received.
- After You Order: Track COI expirations; re-request updates before scheduling.
- Delivery Day: Verify active COI before unload/install.
- After Delivery: Attach COI to any claim record to streamline carrier/manufacturer resolution.
DEPLOY
This kit turns your order into a safe, compliant, high-uptime facility. Use the links below as source-of-truth references to build your install plan, train staff, and launch a simple preventive maintenance (PM) cadence.
What to expect
- 7) Installation & acceptance — Follow OEM install/operation manuals and document acceptance (photos, serials, checklists). Enforce ASTM F710 for flooring prep and confirm your OSHA Emergency Action Plan is in place if you train on extinguishers/evacuation.
- 8) Staff training & emergency readiness — Site AEDs to meet 3–5 minute response goals; assign roles, practice the plan, and align with AHA/NSCA guidance and state AED program elements.
- 9) Maintenance schedules & PM programs — Start with OEM PM schedules (weekly/monthly), log tasks in your asset system, and track uptime/parts/warranty.
- Who owns what: Ops (install day, acceptance), Facilities (flooring/power/anchorage), Safety (EAP/AED drills), Vendor (OEM standards, service).
- Deliverables: acceptance checklist, training roster, AED drill schedule, PM calendar, and a living asset log.
7) Installation & acceptance
Get the room ready, install to spec, and capture proof that everything works.
At-a-glance
- Stage tools, power/data, flooring, and access.
- Install per OEM manuals (no shortcuts).
- Commission (power-up, update, test).
- Accept: photos, serials, checklists, signatures.
- File results in your asset log.
OEM installation & operation (use these as your “source of truth”)
-
Life Fitness Discover / SE3 / SE3HD — owner, assembly, networking; great to build your on-site acceptance checklist.
→ Life Fitness Discover/SE3/SE3HD manual (ManualsLib) -
Precor P82 console — install, service, connectivity, admin; pair with each unit’s install manual.
→ Precor P82 Console Installation & Service Guide (PDF)
Flooring substrate prep (do this before install)
- Require ASTM F710 in submittals; perform RH/CaCl moisture tests and flatness/levelness checks.
- Attach all test results to your closeout packet.
Reference: ASTM F710 — Standard Practice for Preparing Concrete Floors
Emergency Action Plan (EAP) — if you train on extinguishers/evacuation
- Keep a written EAP covering reporting, evacuation routes, roles, accounting, and contact info.
- Train staff and run drills appropriate to your space and equipment.
Reference: OSHA 1910.38 — Emergency Action Plans (eCFR)
Acceptance checklist
- Uncrated per plan; debris removed.
- Anchors/fasteners installed to spec; torque verified and logged.
- Power/data terminations correct; no shared neutrals/grounds (per OEM).
- Consoles power on; firmware/network updated; admin provisioned.
- Safety systems functional (emergency stop, guards, belts, straps).
- Leveling complete; belt tracking/alignment verified.
- Run test: each unit passes OEM diagnostics/self-test.
- Serial numbers captured; photos: anchorage, circuits, IP drops, final placement.
- User guides/job aids handed to staff; quick training completed.
- Punch list resolved; customer sign-off obtained.
What to file in your closeout packet
| Item | Where it comes from | Why it matters |
|---|---|---|
| Acceptance checklist (signed) | Installer & site lead | Proves scope completed to spec |
| Photos + serial list | Installer | Traceability, warranty support |
| Firmware & config notes | Tech/IT | Rebuilds consoles fast after resets |
| ASTM F710 test results | Flooring vendor | Protects against moisture/flatness claims |
| EAP acknowledgment | Safety lead | Confirms training/roles are in place |
Keep everything in your asset log so maintenance, warranty, and audits are easy.
8) Staff training & emergency readiness
Keep people safe with clear roles, fast AED access, and regular practice. Use the resources below as your source-of-truth standards and templates.
Open ACSM AED timing (PDF) Open AHA CERP templates (PDF) CDC PAD state law overview NSCA standards (PDF)
What “good” looks like
Target outcomes
- AED to patient in ≤ 3 minutes (optimal) and ≤ 5 minutes (acceptable) from collapse.
- Staff know who calls 911, who gets the AED, who starts CPR, and who meets EMS.
- Drills are scheduled, timed, and documented; gaps get fixed.
Quick planner (copy/paste)
- Name your EAP: one page, site-specific map, roles, and scripts (what to say).
- Place AEDs to meet a 3–5 minute response (walk-time + retrieval + return).
- Post role cards at desk: Call 911 • Get AED • Crowd control • Meet EMS.
- Train all staff (CPR/AED) and log cert dates; brief non-certified on EAP basics.
- Run and time a drill monthly (during busy and off-peak); capture lessons learned.
- Inspect AED monthly (pads, battery, READY light); record in asset log.
- Review state PAD rules (Good Samaritan, registration, physician oversight).
- Rehearse venue-specific risks (weight room spot fails, treadmill e-stop, choking).
AED placement & drill timing
| Metric | Minimum standard | How to check |
|---|---|---|
| Time-to-AED | ≤ 3:00 optimal, ≤ 5:00 acceptable | Walk the route with a stopwatch; record best and average times. |
| Drill frequency | Monthly (per space) | Rotate scenarios and shifts; log participants and completion times. |
| AED readiness | Pads in-date, battery good, READY light on | Use the OEM checklist; attach photos/records in the asset log. |
Note: ACSM highlights a 3–5 minute AED response goal for fitness facilities. Use AHA’s CERP to assign roles, run practices, and maintain gear.
Build your plan with the references
- Use the AHA Cardiac Emergency Response Plan templates for teams, roles, maintenance, and practice cadence.
→ AHA CERP — sports/venues templates (PDF)
- Aim for a 3–5 minute AED response (ACSM). Time drills and log results.
→ ACSM Health/Fitness Facility Standards (PDF)
- Check state PAD program elements (registration, medical direction, training, QA).
→ CDC PAD State Law Fact Sheet
- NSCA calls for venue-specific EAPs and regular rehearsals, ideal for weight/strength rooms.
→ NSCA Professional Standards (PDF)
One-page EAP (starter layout)
Download-ready outline
Emergency Action Plan (EAP) — Facility / Room
Address: street, city, state
AED location(s): list
Nearest EMS entrance: door
On-duty phone / radio channel: number / channel
Roles (primary → backup)
- Call 911:
name→backup - Get AED:
name→backup - Start CPR:
name→backup - Meet EMS at
entrance:name→backup
Action steps
- Recognize emergency; call 911 (speaker on).
- Start CPR; send runner to retrieve AED.
- Apply AED; follow prompts until EMS arrives.
- After-action: complete incident form; log drill/response time; restock pads/battery.
Radio/phone script
“Medical emergency at
room. Adult down, CPR in progress.
Send AED and call 911 tofacility address, enter viadoor.”
Drill & readiness log (example header)
| Date | Scenario | Time-to-AED | Outcome/Notes | Staff present |
|---|---|---|---|---|
Monthly checks
- AED pads in-date and sealed
- Battery OK / READY light on
- Route to AED clear and signed
- Staff reviewed roles this month
Keep it simple, visible, and practiced. That’s what saves time — and lives.
9) Maintenance schedules & PM programs
Use this table to jump straight to copy-ready maintenance checklists for each equipment type. Each link points to our internal /library/maintenance-troubleshooting/ pages with monthly/quarterly/annual tasks, tools, and logging tips.
Equipment PM Schedules
| Category | Equipment | PM cadence | Link |
|---|---|---|---|
| Cardio | Treadmill | Monthly · Quarterly · Annually | Treadmill maintenance schedule |
| Cardio | Elliptical | Monthly · Quarterly · Bi-annually | Elliptical maintenance schedule |
| Cardio | StairClimber | Monthly · Bi-annually · Annually | StairClimber maintenance schedule |
| Cardio | Upright & Recumbent Bike | Monthly · Quarterly · Bi-annually | Bike maintenance schedule |
| Strength | Selectorized / Plate-loaded | Daily · Monthly · Quarterly · Bi-annually | Strength equipment maintenance |
| Consoles | Cardio consoles & displays | Monthly · Quarterly · Bi-annually | Console maintenance checklist |
| Program | PM program & logs | Templates · Schedules · Records | Preventive maintenance program toolkit |
How to use
- Print or embed the checklist on the asset record.
- Log completions in your PM calendar and asset log.
- Escalate anything out of spec to service before it becomes downtime.