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Preventive Maintenance (PM) 🔧 ✨

Welcome to the Maintenance section of our docs. This page gives you a fast, visual overview of how we run PMs across the gym and links out to category checklists. It’s written for operators, techs, and coaches—short, practical, and brand‑agnostic where possible, with notes for OEM‑specific exceptions.

Get the PM checklist bundle Jump to categories

TL;DR

  • Clean with mild, non‑ammonia products (spray the cloth, not the machine).
  • Inspect for loose fasteners, frayed cables, cracked guards, and error messages.
  • Log what you do; small issues become big without a paper trail.
  • De‑energize and LOTO when opening covers or exposing moving parts.[^osha]

Why PM matters

Fewer breakdowns → lower costs → happier members.

Simple math for target adherence:

\[ \textbf{PM Score} = \frac{\text{Tasks Completed}}{\text{Tasks Scheduled}} \times 100\% \quad \text{(aim ≥ 95%)} \]

How PM flows

graph LR
    A[Daily Wipe & Walk] --> B{Issues found?}
    B -- No --> C[Log + Done]
    B -- Yes --> D[Tag/Isolate]<-->E[Quick Fix]
    D --> F{Covers removed?}
    F -- Yes --> G[LOTO + OEM steps]
    F -- No --> E
    E --> C

Quick cadence (reference table)

Frequency Core tasks Examples OEM notes
Daily Clean & visual Wipe touch points; check belt/seat locks Never spray consoles; no bleach1
Weekly Hardware & safety Torque spot-check; cords; lanyards Re-seat pins; check tethers
Monthly Dust & drive Vacuum intakes; lube guide rods (if specified) Treadmill belt/deck: follow model policy—some are do-not-lube2
Quarterly Deep PM Remove shrouds (LOTO); firmware check; replace wear parts Use brand manuals for exact clearances
Annual Full audit Torque survey; cable/belt audit Update PM plan & training

Tip

You can convert this table to an interactive “data table” later by adding a data-tables script or component during site build.

Maintenance categories

To avoid thin pages, we group the full store taxonomy into broader PM categories that mirror our shop while staying concise.

  • Strength Machines
    Weight machines, multi-stations, functional trainers, cable machines, Smiths; legs/glutes; chest/shoulder; ab/back; biceps/triceps.
    Daily: wipe upholstery & touch points · Weekly: pulleys spin, pins/tethers · Monthly: cable & guide-rod check (only lube rods if OEM says so).
    Open checklist

  • Free Weights & Benches
    Dumbbells, kettlebells, bars/plates, all bench types (flat/adjustable/utility/Olympic), GHD/hyper, preacher.
    Weekly: torque checks · Monthly: sleeve spin & light oil (bare/black oxide), UHMW wear on J-cups.
    Open checklist

  • Racks & Storage
    Racks/cages, plate trees, bar holders, dumbbell/kettlebell/ball racks, accessory carts.
    Quarterly: anchor/bolt audit; level/plumb; replace worn UHMW.
    Open checklist

  • Cardio Equipment
    Treadmills, ellipticals, bikes, rowers/ski, rope trainers, vibration, stair climbers/steppers, vertical climbers.
    Daily: console clean + quick test · Monthly: vacuum intakes; belts/chains tension per OEM · Do not spray screens.
    Open checklist

  • Functional Training & Accessories
    Plyo boxes, jump ropes, suspension trainers, balls, bands, battle ropes; add-ons & upgrades.
    Monthly: hardware/carabiners · Quarterly: rope/band wear & anchor checks.
    Open checklist

  • Hot/Cold & Mobility
    Saunas, hot tubs, cold plunges/chillers, stretching machines, foam rollers, yoga mats; massage chairs, percussion.
    Daily: wipe/dry · Weekly: filters/chemistry where applicable · Monthly: vent/dust, cord checks.
    Open checklist

  • Flooring & Facility
    Rubber floors/mats; housekeeping/air & dust control.
    Daily: dry mop/vacuum · Weekly: neutral-pH damp mop · No chlorinated/solvent cleaners.3
    Open checklist

PM by frequency

Use tabs to keep things scannable (and consistent across categories).

  • Sanitize touch points (cloth-first).
  • Visual pass: belts, cables, pins, guards, error icons.
  • Tag & isolate hazards immediately.
  • Torque spot-check critical fasteners.
  • Verify straps, tethers, and adjustment locks.
  • Inspect cords, EM-stops, lanyards.
  • Vacuum intakes; clear vents.
  • Lube guide rods only if OEM requires.
  • Inspect belts/chains for wear & tension.
  • Remove shrouds after LOTO; deeper inspection.
  • Firmware/version check for connected consoles.
  • Replace high-wear parts proactively.
  • Guide-rod lube — only if the OEM specifies PTFE/silicone on rods.
  • Belts/chains — tension to spec; treadmill belt/deck may be do-not-lube depending on model.

  • Logs matter — no log = it didn’t happen.

    Tip

    You can copy the code with the clipboard icon (top-right of the block).

Buttons & task list

Open Maintenance Library
Download category templates

  • Assign owners to each category
  • Import PM dates into calendar
  • Print “floor walk” cards for front desk

  1. Use mild, non-ammonia cleaners (cloth-first). Avoid bleach/solvents on plastics and consoles; follow manufacturer cleaning guidance. ↩

  2. Belt/deck lubrication policies vary by model. Some treadmills are do-not-lube—always follow the specific OEM manual. ↩

  3. Follow rubber flooring manufacturer guidance (neutral-pH cleaners; no bleach/solvents; avoid flooding). ↩